• You are here:
• Home  ›
• Friends of the School  ›
• Minutes

Minutes

FRIENDS OF PORTISHEAD PRIMARY SCHOOL

ANNUAL GENERAL MEETING – 12 OCTOBER 2011

 

PRESENT:

 

Yoka, Kate, Beth, Cath, Ruth, Angela, Mike, Duncan, Jo Higgins, Lorna Moss, Lorraine Strachan, Mike Scriven, Lucy Lloyd, Sam Roswell, Sue Harris, Samantha Topham

 

APOLOGIES

 

None.

 

Yoka welcomed everyone to the meeting.

 

MINUTES OF LAST MEETING

 

Approved.

 

ELECTION OF MEMBERS

 

Chair – Yoka Verkade (proposed Ruth Mitchell seconded Jo Higgins)

Secretary – Ruth Mitchell (proposed Cath Taylor, seconded Yoka Verkade).

Treasurer – Cath Taylor (proposed Lucy Lloyd, seconded Beth Howes)

Vice Chair – Beth Howes and Kate Weston (proposed Ruth Mitchell, seconded Duncan).

 

TREASURERS REPORT

 

Cath handed out copies of accounts, detailed as follows:-

 

£8,884.65 raised this year being firecracker £2057.51, quiz £700, Summer Fair £4910.94, Happy School Bag £500 (x2), Invitation Book £405, Mothers Day trays £244.86, Reception DVD £65.

 

We contributed towards Year 6 leavers presents £150, Lifeskills £360, Panto £695, Royal Wedding £58.52, school disco £125, presents afternoon £53.86 (loss due to costs of wrapping paper, etc), £122.85 carnival, Pirate Island £12,202.65, tyre park – no cost – loss of £5020.98 - £2,000 running balance - £12,000 available. Cheques lost now sorted.

 

CHAIRS REPORT

 

Yoka thanked everyone for their help – Mr Bridgen, Di/Jo/Julie in office, teaching staff, Lorraine and Mike. New committee members from last AGM have been great help.

 

Events for the year being:-

 

Happy School Bag - £224 – thank you to everyone.

 

Invitation Book – thanks to Cath Taylor for organizing.

 

Xmas Fair – great success – thank you to Emma and Michael Bergen for coffee stall.

 

Present afternoon – great success.

 

Disco – DJ done great job, booked again for this year.

 

Quiz – Jo Higgins and Martin from Westcoast (Quizmaster) done an excellent job – thank you to both.

 

Mothers Day trays – great success - £1 a tray – 215 sold in 15 minutes.

 

Pirate Island opening - Steve from G4S presented with certificate for £500 – Mercury also present – thanks to Angela – Press Officer.

 

Ladies Night – Rob worked hard but unfortunately did not sell enough tickets.

 

Tyre Park opened.

 

Happy School Bag - £279.40.

 

Carnival – well done to Julie Kirk and team.

 

Summer Fair – another great success, reduced entry to £1, more outside stall holders.

 

Overall a fantastic year.

 

                             *****************

 

Mike Scriven thanked Yoka for being Chair and the rest of the committee.

 

Julie Kirk – Carnival – stepping down – any volunteers.

 

GENERAL POINTS

 

Structure proposal – Beth and Mike Hinds spoke about being more structured possibly appoint Project Managers and team who can get more involved.  Table of events – usual and others – Mike to organize. What other things can we do?

 

Expense requests – for raffle – classes and year groups to compete for most tickets sold, 50% of money raised by year group to be received back to spend on resources for class.

 

Mike Scriven spoke about various items would like to purchase being visualiser (9 needed at a cost of £2-2,500 for all). Wireless headphone system needed for hall.  A roof for sports court, not sure of cost, further fundraising events needed to cover, possibly Olympics theme and grants available.  Basketball nets to be left at present.

 

QUESTIONS

 

None

 

Date of next meeting – to be decided.

 

Next AGM – Wednesday 10^th October – to be confirmed.